How to collect wedding photos from guests with WedKeeps
WedKeeps
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In WedKeeps, collecting wedding photos from guests starts with a QR code for the part of the celebration they are attending. Guests share photos and short videos in a collaborative album, follow photographic missions and can leave a separate private video message for the couple. Here is how that process works, from preparing the moments to keeping a message sealed for later.
Prepare the wedding moments with an administrator
Wedding owners and event administrators configure moments, missions, moderation and sharing. Each part of the celebration can have its own QR code, missions and album within the same wedding. For example, the ceremony and reception can be set up as separate moments.
Decide which parts of the celebration need their own guest experience and which photographic missions belong in each.
Publish and share the QR code for each moment
Each moment has an explicit QR publication step. After publishing it, the administrator can copy or share its destination link, or download print-ready PNG, SVG and PDF files.
Place the relevant QR code on the tables for that part of the celebration. It opens a wedding-scoped URL for that moment, so the code at the reception takes guests into the reception experience.
Let guests join from their phone browser
Guests point their phone camera at the QR code and join from their phone’s browser. They do not need to install an app or create a conventional account to take part.
The QR code is the entry point into the moment. Keep it visible where guests are gathering so they can open the experience while they are there.
Give guests a photographic mission
Each moment can assign fixed photographic missions, and the wedding’s missions can differ across parts of the celebration. A mission might ask a guest to photograph someone laughing when they do not know it.
Choose prompts for the moment you want guests to capture. Guests see the challenges on their phones, giving them a concrete starting point for what to photograph or film.
Share photos and short videos during the upload window
Guests can take a photo or choose from their gallery, upload ordinary memories and add short captions. Photos and videos can come from the camera or gallery, and the original file is preserved.
Upload controls are available during the moment’s configured upload window. The album remains readable afterward, so the time for sending memories and the time for looking through the album are distinct.
Publish the collaborative album with optional moderation
Choose between publishing uploads immediately and approving each upload before it appears. Published photos appear in the collaborative album with the guest’s name and a short caption.
Guests can edit their captions and permanently remove their own media while the moment’s uploads are open. This gives contributors control over their own memories alongside the wedding’s publication settings.
Keep a private video message for the capsule
The private video capsule is separate from ordinary album memories. A guest can record a video message for the couple; it stays sealed until one year after the wedding.
Guests can re-record their capsule message while uploads are open. Keep the capsule message for later; use the collaborative album for photos and short videos shared during the celebration.